Sr Facilities Management Support

Job description

In this role, you will support the Facilities Management team by coordinating purchasing activities, maintaining financial records, processing invoices, managing vendor documentation, and assisting with maintenance and capital project administration. Your attention to detail, organizational skills, and ability to manage multiple priorities will contribute to the efficient operation of hospital facilities and infrastructure.

Must be comfortable in a customer-focused environment in which priorities can shift quickly. Flexibility is required to support operational demands and critical facility requirements.

Responsibilities KEY RESPONSIBILITIES

- Coordinate the procurement of parts, materials, equipment, and contracted services required for facility operations.

- Create, process, and track purchase requisitions, purchase orders, and invoices.

- Liaise with vendors, contractors, and suppliers regarding pricing, deliveries, documentation, and service requirements.

- Maintain departmental files, contracts, vendor records, and compliance documentation.

- Assist with budget preparation, expenditure tracking, financial reporting, and variance analysis.

- Generate operational, financial, and project-related reports.

- Maintain maintenance, asset, and capital project records and databases.

- Support the coordination of contractor activities and departmental projects.

- Prepare correspondence, reports, presentations, and meeting documentation.

- Ensure records are maintained in accordance with organizational policies, audit requirements, and regulatory standards.

- Support emergency response documentation and departmental administrative requirements.

- Additional responsibilities may include general administrative support for Facilities Operations.

- Candidate is required onsite daily at Woodstock, ON location and on-call basis (evenings and weekends).

Qualifications YOU MUST HAVE

- Diploma or GED.

- 3+ years of administrative experience in facilities management, maintenance, construction, healthcare, or a related operational environment.

- 3+ years of experience with procurement, invoice processing, and accounts payable activities.

- 3+ years of experience in a healthcare or hospital environment.

WE VALUE

- Experience supporting facilities management, maintenance, or construction operations.

- Experience with budgeting, financial reporting, and variance analysis.

- Knowledge of purchasing procedures, vendor administration, and contract coordination.

- Experience using computerized maintenance management systems (CMMS), ERP, or financial software applications.

- Proficiency with Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.

- Strong organizational skills with a high degree of accuracy and attention to detail.

- Strong analytical and problem-solving skills.

- Ability to manage multiple priorities in a fast-paced environment.

- Excellent written and verbal communication skills.

- Strong customer service and stakeholder relationship management skills.

The annual base salary range for this position is $52,000 to $61,000. Please note that this salary information serves as a general guideline. Honeywell considers various factors when extending an offer, including but not limited to the scope and responsibilities of the position, the candidate's work experience, education and training, key skills, as well as market and business considerations.

ABOUT HONEYWELL Honeywell Building Automation provides building services through a team of dedicated experts both on-site at customer facilities and through remote support capabilities. We help organizations optimize facility performance with managed services, preventative maintenance, asset management, building automation, energy management, and operational excellence solutions.

Honeywell is an equal opportunity employer. Qualified applicants for employment with Honeywell will be considered without regard to race, color, national origin, religion, age, sex (including sexual orientation, gender identity, and pregnancy) disability, protected veteran status, or any other legally protected status.

Honeywell Technologies is a global, pure-play automation company with a legacy of innovating to help solve the world’s most mission-critical challenges, enhancing the quality of life for people and communities around the world. We serve the building, industrial and process sectors with a broad portfolio of services, solutions and products, underpinned by our Honeywell Technologies Accelerator operating system and Honeywell Technologies Forge intelligence layer. By combining the deep domain expertise of our more than 50,000 employees with decades of data from our global installed base, we are uniquely positioned to lead the industrial sector’s transition from automation to autonomy.