Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Job description

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support) Status: Regular, Full time Location: Calgary, Alberta

Job Description

This is an important multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile Operations Coordinator to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats.

MAIN RESPONSIBILITIES:

Purchasing & Vendor Management

- Assist in sourcing, purchasing, and order placement of materials and equipment

- Coordinate with suppliers on pricing, availability, and delivery timelines

- Track purchase orders and ensure timely receipt of goods

- Manages the inventory write-downs with manager assistance to minimize their financial impact on the Business Centre;

- Analyses and quickly corrects inventory discrepancies;

- Working with the Business Centre Manager and salespeople, evaluates new products and product lines, and recommends them;

- Maintains the integrity of special SKU costs in the system;

- Keeps supplier data (special costing, lead-time, etc.) up-to-date;

- Creates new stock SKU’s when needed;

Logistics & Inventory Coordination

- Plan and coordinate inbound and outbound shipments

- Work with freight carriers and logistics partners to ensure cost-effective delivery

- Monitor inventory levels and assist in stock replenishment planning

- Organize and coordinate shipment paperwork for international shipments with broker for timely clearance.

- Book pick ups for local and cross border shipments.

- Obtain quotes and arrange shipments with freight forwarders

- Monitor shipments until final delivery

- Review freight invoices

- Resolve claims for damaged shipments

Inside Sales Support

- Respond to customer inquiries and provide product/service information

- Prepare quotes, process sales orders, and follow up with customers

- Support the sales team with administrative and coordination tasks

Warehouse Support

- Assist with receiving, organizing, and tracking inventory

- Ensure accurate documentation of incoming and outgoing materials

- Support periodic inventory counts and reconciliation

Qualifications

- 3+ years of experience in operations, logistics, purchasing, or inside sales

- Strong organizational and multitasking skills

- Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset

- Excellent communication and problem-solving abilities

- Ability to work independently and as part of a team

Preferred Skills

- Experience in supply chain or distribution environment

- Familiarity with inventory management systems

- Customer service or inside sales experience

Key Competencies

- Attention to detail

- Time management and prioritization

- Adaptability and willingness to learn

- Strong work ethic and accountability

What’s in it for you We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities.

What sets us apart is our:

- Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture.

- A strong national network offering real opportunities to grow: our people make the difference.

Among our benefits:

- Flexible group insurance plan customizable to your needs.

- Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).

- Group RRSP with employer contribution and TFSA.

- Postsecondary Scholarship Program for our employee’s children.

- Charging terminals available at our facilities.

- Years of Service Recognition Program.

Come build your career with us, a growing network where our people make it happen!

Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.