Real Estate Portfolio Coordinator

Job description

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a ‘Real Estate Portfolio Coordinator’ will:

- Serve as the primary coordinator for lease management systems, ensuring lease agreements, amendments, tenant information, and critical dates are accurately maintained

- Act as the liaison between EllisDon and external real estate service providers, including brokerage and property management partners

- Monitor lease renewals, rent escalations, expiries, and other key milestones, ensuring stakeholders are informed of upcoming actions and requirements

- Coordinate lease administration activities, including documentation, approvals, reporting, and record management

- Support the development and continuous improvement of portfolio management processes, standards, and best practices across the organization

- Collaborate with Finance, Legal, Operations, and business leaders to ensure accurate portfolio information and effective service delivery

- Generate portfolio reports and analytics related to occupancy, lease activity, critical dates, and portfolio performance

- Support the implementation, adoption, and optimization of portfolio management technology and systems.

Is this role right for you?

- Degree or diploma in Real Estate Business, Business Administration, Commerce, Finance, Property Management or a related field

- 2-5 years of experience in Real Estate portfolio management, lease administration, property management, corporate real estate, or a related field

- Strong understanding of commercial lease administration and real estate portfolio management principles

- Ability to coordinate multiple stakeholders, projects, and priorities

- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail

- Excellent communication and relationship-building skills with both internal and external stakeholders

- Advanced proficiency in Microsoft Office, particularly Excel

- Self-motivated, collaborative, and service-oriented with a focus on continuous improvement

- The salary range for this role is $65,000 - $85,000

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

​Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.