Procurement Specialist

Job description

SUMMARY The Procurement Specialist is responsible for collaborating with Procurement Managers on a multitude of Procurement projects ranging from RFXs, contract management reviews and other supply chain management initiatives. KEY DUTIES & RESPONSIBILITIES Strategic Planning & Delivery

- Engages stakeholders to understand business requirements

- Develops and recommends strategic plans for Manager review

- Implements strategic plans

Sourcing Strategy

- Assist in the development and recommendation of sourcing strategies that maximize value and mitigate risks to the company and its clients.

- Assist with the implementation of the sourcing strategy

Opportunities Assessment & Implementation

- Identify cost improvement opportunities for assessment.

- Achieves improvements in operational efficiencies and cost savings as a result

Competitive Bids

- Support the execution of end-to-end competitive bid process for strategic plans

Supplier Relationship Management

- Develops and maintains effective relationships with suppliers

Supplier Contractual Agreements

- Develops, implements, amends and monitors supplier contractual agreements

Strategic Sourcing Best Practices & Industry Trends

- Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends

- Provides category and strategic sourcing subject matter expertise

Vendor Qualification & Set-Up Process

- Reviews and approves vendor set up requests and vendor information changes

- Perform Anti-Bribery and Corruption due diligence

Purchase Order Administration

- Reviews requests and process purchase orders

- Prepare, send and file Purchase Orders on a daily basis meeting established quality standards.

- Responsible for daily maintenance of existing Purchase Orders.

Support

- Utilize standard templates for all strategic sourcing activity including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements

- Ensure adherence to Company Policies, Processes and Work Instructions

- Support Procurement team members as required

Other

- Other duties and special projects as assigned

KNOWLEDGE & SKILLS

- 5-10 years of relevant work experience

- Knowledge of strategic sourcing requirements and practices. Maintains current knowledge

- Ability to manage multiple projects simultaneously

- Ability to assist in the development and execution of supplier contract agreements

- Advanced analytical and problem solving skills

- Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases

- Ability to build and manage relationships with various stakeholders

- Has working knowledge and experience in own discipline

- Continues to build knowledge of the organization, processes and customers

- Uses prescribed guidelines or policies to analyze and resolve problems

- Receives a moderate level of guidance and direction

- High degree of business ethics and accountability

- High degree of client service orientation

- Possesses a team spirit and strong collaboration

- Exceptional interpersonal skills

- Tenacity to overcome challenges to deliver on commitments

- Good English communication skills both verbal and written

- Facilities Management/ Property Management experience, an asset

Licenses and/or Professional Accreditation

- Partial or full completion of Supply Chain Management Professional Designation from Purchasing Management Association of Canada, or equivalent, an asset

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