Administrative Clerk

Job description

Are you an organized, detail-oriented administrative professional looking to make a meaningful impact in our city? The Infrastructure Services department is seeking a proactive Administrative Clerk to join the Building Great Neighbourhoods branch. In this collaborative role, you will provide comprehensive clerical and administrative support to the Director and the broader Neighbourhoods Planning & Design section. You will coordinate dynamic calendars, manage document workflows, facilitate meetings, and ensure seamless day-to-day office operations. Working alongside a supportive administrative network, you will handle diverse responsibilities while balancing competing priorities in a fast-paced setting. Join our team and contribute to building vibrant, well-connected communities across Edmonton. What will you do?

- Deliver proactive administrative support to the Director, including complex calendar scheduling, priority tracking, and meeting preparation

- Coordinate day-to-day office operations such as telecommunications, supply ordering, corporate procurement card administration, and onboarding logistics for new hires

- Serve as an initial point of contact for telephone, email, and in-person inquiries, liaising with internal teams, vendors, and community partners

- Prepare, format, and proofread formal documents, presentations, memos, and statistical reports to ensure adherence to corporate standards

- Organize section meetings and workshops by booking locations, assembling agendas, recording accurate minutes, and following up on action items

- Manage records and correspondence retention in compliance with FOIP standards and corporate record management systems

- Support human resources administrative tasks, including tracking vacation schedules, earned days off (EDOs), and facility maintenance requests

- Collaborate with administrative peers across the branch to align workflows and share best practices

- Perform other related duties as assigned

Qualifications

- Completion of Grade 12 or equivalent, OR completion of an appropriate certificate program from an approved business school or college

- Minimum of two (2) years of progressively responsible and diversified work/information processing experience, OR a minimum of two (2) years of diversified data entry experience including general office procedures

Assets:

- Experience utilizing corporate enterprise applications such as POSSE, SAP, Ariba, or applicant tracking systems like Taleo

- Working knowledge of Protection of Privacy Act (POPA) guidelines and corporate records management standards

Skills required for success:

- Exceptional time management and organizational abilities to prioritize high-volume tasks under tight deadlines

- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel)

- Strong written and verbal communication skills, including thorough proofreading, grammar, and document formatting capabilities

- Sound problem-solving abilities and discretion when managing confidential information and sensitive inquiries

- A customer-service mindset with a proven ability to build positive relationships across multidisciplinary teams and external collaborators

- Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)

- Embracing a culture of equity, diversity, reconciliation, and inclusion

- Alignment with the goals of the City Plan

Conditions of Employment:

- Applicants may be tested

Work Environment:

- This position ​may be eligible for a hybrid work arrangement ​with ​the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.

- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits Up to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement Hours of Work: 33.75 hours per week Salary Range: $26.640 - $33.081 (Hourly); $46,933.02 - $58,280.45 (Annually) Recruitment Consultant: LG/SB Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.