Administration Clerk
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- Full-time
- Temporary
- On-site
- Work permit not stated
Full-time, on-site Administration Clerk at ATCO Fire Prevention Services in Yellowknife, NT, on a temporary 18-month contract.
Core duties: front desk, invoicing and accounts payable/receivable, timesheet and leave records, travel scheduling, audit support, and meeting minutes.
Requires at least 2 years of office administration experience, a high school diploma or equivalent, and Microsoft Office proficiency.
Must be able to work on-site at the Yellowknife office; no work-authorization requirement is stated.
From the posting
- workplace
ATS workplace type: onsite
- locations
ATS location: Yellowknife, NT, Canada
- employment types
seeking a full-time Administration Clerk
- employment types
This is a temporary 18-month contract.
- contract length months
This is a temporary 18-month contract.
- job function
Administration Clerk
- role family
provide comprehensive administrative support
- skills
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
- skills
Experience with timecard entry, accounts payable/receivable, and ordering parts
- years experience min
Minimum 2 years of experience in office administration
- education required
High school diploma or equivalent required
- actionable
Responsibilities: - Front Desk duties: phone handling, customer service, and supply upkeep
- scam risk
Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.
Job description
Who We Are: ATCO Fire Prevention Services (AFPS) is a multi-discipline fire and life safety company offering inspection, testing, maintenance, and repair services for fire alarms, sprinklers, special hazard systems, extinguishers, and emergency lighting. With operations across Western and Northern Canada, we offer unique opportunities for travel and professional growth. Description: ATCO Frontec is seeking a full-time Administration Clerk to join our team at ATCO Fire Prevention Services in Yellowknife, NT. The Administration Clerk is responsible for planning and scheduling work activities, maintaining accurate timekeeping and financial records, and providing comprehensive administrative support. This is a temporary 18-month contract. This position will be based on-site in our office in Yellowknife, NT. Responsibilities:
- Front Desk duties: phone handling, customer service, and supply upkeep
- Review, code, and approve invoices for processing.
- Track and issue receipts on purchase orders.
- Prepare and process client quotes and invoices.
- Schedule travel arrangements that include accommodations, flights, vehicle rentals
- Participate in internal and external audits.
- Collect, verify, and summarize timesheets for submission.
- Maintain accurate records of hours worked and leave taken via online time management systems
- Provide general administrative support to the management team.
- Take and distribute meeting minutes; manage internal action logs.
- Maintain and update physical and electronic filing systems.
- Monitors and assesses current processes to look for efficiencies and continuously improve the management system.
- Ad hoc support to office and staff and Yellowknife operations
Qualifications:
- Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties
- High school diploma or equivalent required; post-secondary education in a related field is an asset
- Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
- Experience with timecard entry, accounts payable/receivable, and ordering parts
- Strong communication skills, both written and verbal; comfortable speaking in front of a team
- Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
- Self-motivated, adaptable, and a collaborative team player with a willingness to learn
- Ability to work on-site at the designated office location
- Understanding of business operating systems and general office technology
We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.
Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.
By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.
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